ACA is recruiting “An Executive Assistant” (Permanent contract – M/F/X)!

The ACA (ASSOCIATION OF INSURANCE AND REINSURANCE COMPANIES OF THE GRAND DUCHY OF LUXEMBOURG) is looking to recruit, for an immediate start or at a date to be agreed (permanent contract), a:

Executive Assistant (M/F/X)

Job Description

The Executive Assistant supports the Managing Director and the members of the Executive Committee in internal administrative management as well as in the organisation and management of the meetings of the Board of Directors and the various Committees of ACA.

Your mission will consist of:

• preparing and organising the logistics of the various professional appointments that punctuate the ACA’s day-to-day activities (meetings, institutional interviews, conferences, business trips, speaking engagements, internal/external seminars, trade fairs, conference calls, etc.)
• managing the diaries of the members of the Executive Committee
• handling the preparation of, and reviewing, the files required for the implementation of the Executive Committee’s missions (documentation, reports, communication materials, various notes for meetings, etc.)
• planning the schedule of Board meetings, Committee meetings and institutional interviews
• handling the preparation of the documentation related to the holding of Board meetings, the various Committee meetings and institutional interviews
• coordinating the holding of the meetings of the General Assembly, the Board of Directors and the various Committees, including sending out the convening notices and the agenda
• receiving and sorting the mail

Required Profile

• higher education (min. 2 years of post-secondary studies / Bac+2)
• at least 5 years’ experience in a similar position
• good knowledge of corporate/association governance
• strong interest in the Luxembourg and international association and insurance sector
• good knowledge and command of IT tools
• rigour and precision
• excellent writing and organisational skills

Langues parlées

• Luxembourgish: fluent
• French: fluent
• English: fluent
• German: fluent

We Offer You

• varied work within a small team, serving the Luxembourg insurance sector
• an attractive salary package
• an employment contract governed by the collective labour agreement of the insurance sector, extra-legal benefits, professional training

If you recognise yourself in this profile and would like to join our team, please send your Curriculum Vitae together with a cover letter to:

By post :

ACA
M. Marc HENGEN – CEO
Réf. Office Manager
BP 448
2014 – Luxembourg

By e-mail :

The ACA, founded in 1956, is the professional association of Luxembourg insurance companies. Its purpose, to the exclusion of any commercial operation, is the protection and development of professional interests, the study of issues having an impact on the activity of its members, as well as the improvement of the services offered to the public.